State audits, slams Lake County books
State auditors had a few simple suggestions for Lake County to do a better job of handling taxpayer money. Keep ledger books. Reconcile them with bank statements. Close the door to your safe.
Financial practices in the county received sub-par reviews in a host of State Board of Accounts audits for 2008 that were released this week. The county's overall bookkeeping received a rating of 'qualified,' said Tammy White, who supervises audit of county government units.
To learn more
To view the audit reports online, go to the State Board of Accounts Web site, www.in.gov.sboa, and look for Lake County reports posted Nov. 19.
The state's 'qualified' assessment of county financial controls -- as opposed to a positive audit that includes no qualifications or deficiencies -- could be a negative when lenders are considering whether to loan money or sell bonds on the county's behalf.
Auditors were not able to review records dealing with tens of thousands of dollars flowing through the Sheriff's Department, and noticed far smaller miscues, including $1,300 that went missing from the Parks Department after an office flooded and staffers left a safe door open for two days to dry the cash inside.
'That is obviously insufficient controls to safeguard the county's assets,' White said. 'We always are happy to make recommendations, but (in that case) obviously, it was not rocket science.'
The Board of Accounts annually audits all units of government, often turning up bookkeeping errors or problematic practices.
White said Sheriff's Department officials did not turn over ledger books showing how cash was collected and spent from the commissary accounts for county jail inmates, or records of spending for inmate medical fees and several other accounts.
Sheriff's attorney John Kopack said the department had the records, but the state auditor and department administrators were not able to meet to exchange the documents this fall because of miscommunication. Records have since been turned over to the state, and a private accounting firm has reviewed department records, Kopack said.
'They made their recommendations and the sheriff has followed them,' Kopack said. 'The records exist, despite what it says in the report. The problem is (with) the new auditor.'
White said her staff made multiple attempts to get the records, and would have spent several days at the Lake County Government Center while conducting the audit. Several items mentioned in the report, including complaints about the lack of supervision of who has access to county gas pumps, have been repeated from previous audits.
The state also requested that Calumet Township Assessor Booker Blumenberg repay $16,000 for a mass mailing his office sent to township residents before the Nov. 4 election, urging them to vote against a referendum eliminating township assessors.
'It was deemed self-serving, and it didn't help the taxpayers,' White said.
Blumenberg said other township assessors sent similar mailings with taxpayers paying the postage, and that county attorneys reviewed the materials and said they were appropriate.
'The state board of accounts and (Department of Local Government Finance) in recent years, under this governor, have become a political agencies,' said Blumenberg, who this week received a critical letter from DLGF Commissioner Tim Rushenberg.
'This was a nonpartisan issue. We weren't backing any candidate, and there was other information in the mailing.'
The County Council, the board that approves all county budgets and spending, also received a few criticisms including not properly reporting spending on millions of federal dollars that county officials had assumed were flowing from the state, Council President Larry Blanchard said.
The county has struggled to close a $17 million budget gap expected in 2010, and county officials are watching every dollar, Blanchard said.
'There are some departments that need a little bit of help, and I'm being nice,' Blanchard said. 'But when it's brought to your attention, you put corrective measures in.'problems range from missing money to no records at all